Submit all forms to Commonwealth West District Office: via e-mail: CWDistrict@neumc.org
or
US Postal Service: DS Megan Stowe, 53 Birchwood Drive, Holden, MA 01520
Commonwealth West Church Conference Information Meeting 8/31/2022 - MP4 Video - DS Megan discusses documents needed for church conferences. Find what the difference is between a housing allowance ($ in addition to salary for a church that doesn't have a parsonage), and a housing exclusion ($ that comes from the cash salary for a pastor who may or may not live in a parsonage). For the trustees, learn about the accessibility audit and the energy audit that are required. Discover what lay positions are still needed in a one board model of leadership. Hopefully the pastor and the church committees will be prepared for the Church Conference.
2022 CHURCH CONFERENCE WORSHIP GUIDE AND SCRIPT - The church conference format is one of Holy Conferencing where the business agenda is blended into worshipful work. Please prepare a worship guide for each attendee.
The church is responsible for providing the communion elements for the church conference, bulletins, and the music (suggestions of two different hymns are included in the script).
The Leader's Worship Guide is for the pastor and presiding leader and includes instructions for preparation and for the conference.
2022 Leader's Worship Guide - .docx format (editing version)
2022 Leader's Worship Guide - .pdf format (recommended for Mac users)
2022 Participant's Worship Guide - .docx format (editing version)
2022 Participant's Worship Guide - .pdf format (recommended for Mac users)
2022 Business Agenda - .pdf (these items correspond with the printable checklists above)
2022 Booklet Cover - Envisioning the Beloved Community
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FORM NAME: |
Responsible for completing: | Please include in CC PACKET: |
|---|---|---|
Due District Office: 2 weeks prior to Clergy One on One with DS |
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| Pastor | NO | |
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Pastor |
NO |
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Due District Office: 2 weeks prior to SPRC Meeting with DS |
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2023 Pastoral Compensation Report Form (unsigned) Send signed (by Pastor, SPRC Chair, Treasurer and DS) copy immediately after church conf. approval. (see instructions for church conferences held after Dec. 1). |
Pastor/SPRC/Treasurer |
DS |
| Housing Allowance/Exclusion | Pastor | DS |
| Annual Report of the Pastor (PDF) (Word) | Pastor | YES |
| Pastor/SPRC/Trustee | DS | |
|
Helpful Resources to Complete 2023 Forms: 2023 Pastoral Compensation Guide for minimum salary and other important compensation/benefit figures |
SPRC & Treasurer | |
Due District Office: 2 week prior to Church Conference 2022All Church Conference Documents need to be received at least 2 weeks before Church Conference or Church Conference will be canceled. Last year, far too many churches did not send their documentation in a timely fashion. If you are going to mail documents, please send it to 53 Birchwood Dr., Holden, MA 01520. If you are emailing documents, please email it to cwds@neumc.org. Thank you. We appreciate your support. |
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Lay Servant/Speaker/Minister |
YES |
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Treasurer/Finance |
YES |
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Minutes of 2021 Church Conference |
Pastor | YES |
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Report of Nominations & Recommendations 2023 |
Pastor | YES |
|
Membership Report (include AWA and # of Members) |
Pastor | YES |
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BOOM Form 104 (if applicable) |
Ministry Candidate | YES |
|
Extension Ministry (PDF) / Retired Pastor Report (if applicable) |
Retired Clergy |
YES |
YTD Trustees Report (include bequests; investments and endowments used for operating expenses; parsonage sale funds used) |
Trustees - Not standard report | YES |
| YTD Finance Report and 2023 Budget (if ready) | Treasurer - Not standard report | YES |
|
Update / Report on Safe Sanctuary Policy |
SPRC - Not standard | YES |
| Please include these reports below. (Due March 31 each year.) | ||
| Fund Balance (Annual Audit) (PDF) (Word) | Auditor | YES |
| Annual Report of the Trustees (PDF) (Word) | Trustee Chair | YES |
| Annual Accessibility Audit | Trustee Chair | YES |
| Annual Energy Audit/Action Checklist (New- 2022 Annual Conference) | Trustee Chair | YES |
Due District Office: 1 week after Church Conference |
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Rec. Secretary/Pastor |
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| Minutes of all Special Church/Charge Conference held since fall of 2021 | Rec. Secretary/Pastor | |
|
Pastor |
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Pastoral Compensation Report Form (if not sent immediately after CC approval) Signed by Pastor, SPRC Chair, Treasurer, & DS |
Pastor/SPRC Chair/Treasurer | |
| Annual Report of the Deacon (PDF) (Word) | Deacon | |
Due District Office: November - DS Review Required |
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Mission Share Relief Application - Due: November 20 |
Pastor/Finance Committee | |
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Equitable Comp. Grant Application - Due: November 15 |
Pastor/Finance Committee |
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| Equitable Comp. Grant Process | ||
Due District Office: December 1stAppointment updates & profiles must be updated as needed & reviewed yearly. |
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Pastor |
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SPRC Chair |
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Pastor |
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SPRC |
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Due District Office: February 15th (and 7/31 - with a midyear Change of Appt.) |
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| Certification of Payment Form | Treasurer/Pastor/SPRC Chair | |
Due: February 14th - Submit Online (https://ezra.gcfa.org/)Our conference statistician Joy Mueller has created a series of instructional videos on how to use the Ezra system. |
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Pastor |
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Due District Office: March 31st |
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Auditor |
YES |
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Trustee Chair |
YES |
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| Annual Accessibility Audit | Trustee Chair | YES |
| Annual Energy Audit/Action Checklist | Trustee Chair | YES |
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Other important and useful resources: |
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| GCFA Insurance Worksheet Instructions (PDF) | ||
| Minimum Insurance Requirements (PDF) revised 12.2021 | ||
