Accounting Administrator

April 20, 2022

WHO WE ARE: United Parish in Brookline is a progressive Christian church located in Coolidge Corner, Brookline MA 02446. Our 1873 church building, a registered historic landmark, is home to a vibrant Christian congregation, the Brookline Food Pantry, and a number of local community and performing arts groups.

WHAT WE BELIEVE: United Parish in Brookline believes that equity, diversity and inclusion are critical to fostering a workplace culture where everyone thrives. We seek to follow the example of Jesus Christ by welcoming everyone in our worship, our fellowship, and our leadership, irrespective of gender, sexual identity, physical or mental ability, ethnicity, or economic means. At United Parish in Brookline we believe that all people are made in the image of God. No Exceptions.

JOB SUMMARY: The Accounting Administrator is responsible for all day-to-day accounting tasks, working closely with the Treasurer and Assistant Treasurer for various daily financial tasks; preparing the monthly and yearly financial statements and other requested accounting data; preparing necessary data for annual financial review; processing payroll and employee benefits consistent with the budget and Employee Handbook policies; assisting with other human resources tasks; and managing the rental of parking by outside parties. A forthcoming Capital Campaign will require the support of the Accounting Administrator.

ESSENTIAL FUNCTIONS OF THE JOB: The responsibilities of the Accounting Administrator’s are to: 1. Manage the accounting function including creating invoices, and paying bills. 2. Provide accurate and timely financial reports of the United Parish such as Profit & Loss, Statements and Balance Sheets. 3. Prepare and track Capital Campaign pledges and payments. 4. Prepare monthly bank reconciliations and account reconciliations/entries. 5. Collect and record non-contribution and rental income. 6. Oversee the management of the church’s parking-for-rent operation. 7. Handle selected payroll functions in coordination with outside payroll service and timely recording of payroll data into QuickBooks. 8. Manage employee benefits and new hires requirements. 9. Develop, input, and maintain budget with Stewardship & Budget Ministry Team (SBMT), under the direction of the Treasurer. 10. Help to ensure that office accounting technology functions smoothly and is used responsibly; coordinate with church’s information technology consultant, as needed, in fulfillment of this purpose. 11. Ensure various business/payroll licenses and permits are current. 12. Perform other business or accounting tasks as requested by the Senior Pastor or Treasurer, or Parish Administrator such as ordering financial supplies and equipment, and maintaining files.

Knowledge of:
Standard accounting/bookkeeping regulations, procedures and financial statements.
QuickBooks desktop software.
General office procedures, standard office and accounting technology and software.
Building usage and rental contract agreements.
Negotiation methods.
Marketing resources.
Benefits administration including health insurance and pension plans.
Skilled in:
Microsoft Office programs, especially WORD and EXCEL.
Google Docs and Sheets
Establishing good customer relations.
Ability to:
Work on multiple tasks in a variety of church settings and circumstances, with composure, flexibility and organization.
Determine appropriate entries for accounting of income, expenses, assets, liabilities, and fund balances across multiple funds.
Prepare accurate financial statements.
Communicate clearly and politely to members of the public, visitors, volunteers, and members of the congregation.
Maintain confidentiality.
Work independently without daily supervision.
Work collaboratively with other members of staff and volunteers.

WORKING ENVIRONMENT: Work is performed under standard office conditions in the interior of the church building. Remote access to computer software is available. Occasional light lifting may be required. Work is frequently accomplished at a computer workstation using standard office equipment.

EXPERIENCE AND TRAINING: 1. Five years prior experience in non-profit and fund accounting. 2. Bachelor’s degree, or educational equivalency such as Accounting Certificate. 3. Experience in business contracting and customer relations. 4. Prior experience with religious organizations helpful.

WORKING RELATIONSHIPS: 1. Reports to the Parish Administrator. 2. Supports and coordinates with the Treasurer and Assistant Treasurer to maintain accurate financial records and building usage contracts. 3. Interacts regularly with the Building Manager and Parish Administrator regarding building usage contracts and bill paying.

EMPLOYMENT CONDITIONS: Prior to employment, United Parish in Brookline requires all prospective employees to:
Provide proof of vaccination against Covid-19.
Undergo a CORI background check.
Confirm their identity and legal work authorization.

EQUAL OPPORTUNITY EMPLOYER: United Parish in Brookline is an equal opportunity employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy related conditions, or any other characteristic protected by law. United Parish in Brookline encourages and welcomes applicants from diverse backgrounds.

TO APPLY: Interested applicants should submit a cover letter and resume.

OUR PROCESS: Qualified applicants will be phone screened to review the job and their qualifications. Successful phone interviews will be followed by an in-person interview with the hiring team at United Parish’s Brookline location. Upon the positive review of professional references from previous employers, a job offer will be extended to the selected candidate.

JOB TYPE: Non-Exempt, Part-Time, Permanent Position

WORK HOURS: 20 hours/week

SUPERVISOR: Parish Administrator

Contact: Sarah Fitzpatrick

Address: 210 Harvard Street Brookline MA 02446

Phone: 617-277-6860

Email: Click to email