Forms and Due Dates

ONE ON ONE MEETINGS

Due in the District Office 2 weeks Prior to Pastor’s 1-1 meeting with the District Superintendent

  1. NEAC Shared Ministry Assessment (Pastor and SPRC)
  2. Pastoral Conversation
  3. Clergy Continuing Education (CEU) Record
  4. I-9 Form

 

**Vital Conversations - Church Conference ***

 

Guidelines:

  1. 2018 Pastoral Compensation Guide
  2. Local Church Treasurer's Handbook
  3. Parsonage Guidelines (SPRC-Trustees-Clergy)
  4. 2018 How to Calculate CRSP Pension Cost
  5. 2018 Pension Calculator for Treasurers

FORMS FOR CHURCH CONFERENCE

 

The Church Conference Booklet Should include the following 12 forms.

  1. Pastor’s Report    original due in the District Office 2 weeks prior to church conference but no later than December 1st. Please include a copy in Church Conference Booklet.
  2.  SPRC Report to DS   original due in the District Office 2 weeks prior to church conference but no later than December 1st. Please include a copy in Church Conference Booklet.
  3.  2018 Church Clergy Compensation Report  original due in the District Office 2 weeks prior to church conference but no later than December 1st. Please include a copy in Church Conference Booklet .(do not include pastor’s Social Security number)                           
  4.  Housing Allowance/Exclusion original due in the District Office 2 weeks prior to church conference but no later than December 1. Please include a copy in Church Conference Booklet.

Provide ORIGINALS to DS at Church Conference and include a copy in the CC booklet:

  1. Lay Servant/Speaker Annual Reports
  2. Parsonage Inspection.
  3. GCFA Annual Report on the Committee on Finance
  4. Annual Report of Trustees

Please include these additional forms in the CC booklet:

  1. Appointment to Extension Ministry
  2. Minutes of the 2016 Charge Conference
  3. Nominations/Leadership Report
  4. Report of Deacon

 

Additional Notes:

Due in the district office one week following the Church Conference:

  1. Minutes of Church Conference 2017
  2. Nominations/Leadership Report   

 

Additional District Forms Due on or before December 1

  1. Pastoral Appointment Update (to be completed by Pastor)
  2. Church Appointment Update (to be completed by SPRC)

 

Profiles are to be updated every 3 years – Due December 1

  1. Profile - Clergy
  2. Profile - Local Church
  3. Clergy - Personnel Record (update as needed)

 

Reports Due February 14th

  1. Statistical Reports: completed and submitted online--Contact person: Joy Mueller

 

Reports Due March 31st

  1. Annual Audit (Fund Balance) for 2017
    1. (GCFA) Local Church Audit Guidelines
  2. Annual Report of Trustees

 

Due in the District Office by November 1st to be reviewed by DS.

(application needs to be submitted by DS to Cabinet by the 15th of November)

  1. Request for Equitable Compensation

 

ADDITIONAL RESOURCES:

Financial Retention Guidelines (local church finance trustees)

The Point of Appointments (clergy-SPRC-local church)

Conference Guidelines for Clergy Vacations, Cont. Ed and Renewal Leave