We have started this page of Frequently Asked Questions to help folks through the process of registering/preparing for the 2017 Annual Conference session.
We will update this page as new information becomes available.
When is Annual Conference?
The 2017 session of the New England Annual Conference will be Thursday to Saturday, June 15-17. Some events including Preachers' Aid Society Clergy Luncheon, Board of Ordained Ministry meeting. And ordination rehearsal will be Wednesday, June 14. See schedule highlights
Where is the session?
Annual Conference will be at the Radisson Hotel Downtown, 700 Elm St., Manchester, NH. The plenary sessions and most events will take place in the Expo Center, connected to the hotel. See a floor plan of the Radisson Hotel Downtown.
Is everything happening at the Radisson?
All of the plenary sessions, worship services, Bible study and special group meals will take place at the Radisson. First UMC in Manchester will host a free dinner Thursday evening, June 15, at the church at 961 Valley St.
Where do I register for 2016 Annual Conference?
Here's the link to the registration form. Online registration for Annual Conference closes on June 1, 2017. There will be no online registrations accepted after that date.
What is the registration fee?
Registration is $100 for those registering and paying in full before May 1. It will be $125 for members registering after May 1. Online registration closes June 1.
How do I book a hotel?
Lodging is separate from the Annual Conference registration.
Here is a link to a page listing the hotels where we have reserved room blocks. Note the deadlines for each hotel. Hotels may fill up before the stated deadline. Click Here to Book Your Hotel Room (This link will also appear on the confirmation page once you have completed your Annual Conference registration).
Again this year, we also have a budget-friendly option of dormitory housing at nearby Southern New Hampshire University. These rooms are available Wednesday to Saturday.
What you need to know about the dorms:
How do I find a roommate?
If you would like to share a hotel room with a roommate, email Registrar Joy Mueller at firstname.lastname@example.org and include your arrival and departure dates or check the box on the Annual Conference Registration.
Joy will email you back the contact information for another person seeking a roommate. It will be up to the roommates to agree on who books the hotel, how expenses will be shared, and what will happen if one person needs to cancel.
What about parking?
There is a municipal parking garage adjacent to the Radisson. Those parking there (as hotel guests or as commuters to the AC session) will have their parking validated for the dates of the session: Thursday to Saturday. Parking on Wednesday, June 14, will not be free. Those attending the Clergy Luncheon can get a discount on parking for that event (bring your parking ticket to the lunch.)
NOTE: Parking tickets will be validated at the Annual Conference registration table; you must get your parking ticket validated during the hours Annual Conference registration is staffed (schedule TBA).
The hotel registration desk will not validate parking for Annual Conference attendees. Parking could cost as much as $20 without validation.
Commuters, guests at other hotels please note: Unless you are staying at the Radisson, the Conference will be charged each time you re-enter the parking lot, so we encourage folks to leave your cars in the lot until you are ready to leave for the day or to carpool if you need to drive offsite during the day. Those who are staying in the overflow hotels with free parking – La Quinta and the Holiday Inn – are encouraged to carpool to the Radisson.
Is there shuttle service?
A free shuttle is available from the Hilton Garden Inn to locations within 5 miles of that hotel. The shuttle operates weekdays 5-11 a.m. and 3:30-11:30 p.m.; weekends: 9 a.m. to noon and 3:30-11:30 p.m. There is no other shuttle service available.
Click the link to find information and a map of other parking options in downtown Manchester, NH
What about meals?
Breakfast: You may pre-purchase tickets for breakfast buffet at the Radisson when you register for AC. Some overflow hotels offer free breakfast or have restaurants. In addition to the pre-paid buffet, the Radisson has a restaurant and will have a grab-and-go option.
Lunch: Again this year, First UMC in Manchester will be offering sack lunches Thursday to Saturday. Sign up for any or all days on the registration form. Sack lunches will be distributed in the small park in front of the Radisson.
First UMC pastor the Rev. Geisha Matos-Machuca reports that the proceeds will be used to support the church's mission shares, its mission team, and its Christmas Dinner ministry.
On the AC registration form, guests may register and pay for lunch buffet Thursday-Saturday at the Radisson. The Radisson also has a restaurant on-site.
Dinner: There will be buffet dinners at the Radisson on Thursday and Friday; those are also featured on the registration form.
First UMC in Manchester will host a free dinner Thursday evening, June 15, at the church at 961 Valley St.
There are also many restaurants (a variety of cuisines and price ranges) within walking distance of the Radisson. Here’s a list.
NOTE: You must have pre-paid tickets for the buffets served at the Radisson. Your registration packet will include a list of the meals you have registered for as well as meal tickets to be presented at mealtime for the buffets and to receive sack lunches. Any extra meal tickets will be at the registration table available on a first come, first serve basis.
What if I have to cancel? Will I get a refund?
If you have registered for Annual Conference but find you cannot attend, you may be able to receive a refund of your registration fee and any additional charges included with your registration.
Cancellations must be made through the registrar. Cancellations received on or before May 1, 2017 will receive a 100 percent refund. Cancellations received between May 2 and June 1, 2017 will be assessed a $25 cancellation fee per registration. No refunds for registration or meals will be given after June 1.
Will we be using Circle Process at 2017 Annual Conference?
Yes, as we did in 2016, we will be using Circle Process during the AC session; this time we will use the table discussions to explore our 2017 theme: "Vital Conversations: Race."
The General Commission on Religion and Race (GCORR) has created video and print resources for its series “Vital Conversations on Realities of Racism.” These resources will form the basis for our Circle Process discussions at the 2017 Annual Conference. Circle Process is scheduled for 1:30 p.m. on Thursday, June 15, 2017, in the Expo Center.